The To Do lists and groups features give us the ability to organize tasks into lists and share and manage those with colleagues. You can select this icon to see who has access to the list. You’ll notice the share icon in the upper right corner of your list has been replaced with a people icon that shows how many members share the list. Once they have joined the list, they can create items, mark items completed, and be assigned to tasks. This will prompt them to sign in to officially join the list. Once you have shared the list with your co-workers, they will receive an email notification to join the list. This means you can adjust membership, limit access to prevent new people from joining the list, or completely stop sharing the list. The share dialog also allows you to manage access to this list. Once you’ve created the link, you’ll be able to invite others to your list via email or you can copy the link to send directly to others.

This icon will prompt you to create an invitation link. In the upper right-hand corner of the list, you will see a share icon. I do this by giving others access in To Do. In my Logistics list, I want to start assigning tasks to the team but before I can do that, I need to share the list.

Create your own categories for the tasks.

Assign the task to yourself or a co-worker.

Repeat the task (so it’ll be due on a regular basis, such as every week).

When you select a task in a list, you can adjust a number of details per task including: Once you have your lists created and organized into groups (where applicable), you’re ready to add tasks to the list(s). I have created a new list called Logistics and dragged it into my group Lunch and Learn Series. Next, you will create a list to house your tasks. For example, I’ve titled mine Lunch and Learn Series. Once you create a group, you will be prompted to give it a title.

Once in To Do you will see the option to create a new list at the bottom of the left-hand navigation panel and next to that you will also see an icon to create a group You can open To Do from Outlook Online or the app launcher found on the home page. In the following sections, I’ll share how you can create your own groups with lists in To Do.

Share to do lists